Privacy Policy
Privacy Policy
Career Ignitor – Website & Browser Extension
Effective Date: January 2025 | Last Updated: January 2025
QUICK NAVIGATION
1. Introduction
2. Information We Collect
3. LinkedIn Data & Consent
4. Browser Extension Data
5. How We Use Your Information
6. Data Security & Encryption
7. Data Sharing & Third Parties
8. Data Retention
9. Your Rights
10. Cookies & Tracking
11. Children’s Privacy
12. Contact Us
1. INTRODUCTION
Welcome to Career Ignitor, your AI-powered career companion for resume building, LinkedIn profile optimization, and professional headshot generation.
Your privacy is extremely important to us. This Privacy Policy explains how we collect, use, protect, and handle your personal data across:
– Our website (careerignitor.com)
– Our browser extension (available on Chrome, Edge, and other platforms)
– Our related services and APIs
By using Career Ignitor (website or extension), you agree to this Privacy Policy. If you do not agree, please do not use our services.
2. INFORMATION WE COLLECT
2.1 Information You Provide Directly
– Account Information: Name, email address, phone number, password
– Professional Profile Data: Job titles, companies, employment dates, education history, skills, certifications
– Resume Content: Complete resume text, work experience, projects, achievements
– Headshot Images: Photos you upload for headshot generation
– Communication: Messages sent through our support or feedback channels
– Preferences: Settings, notification preferences, career goals, industry preferences
2.2 Information Collected Automatically
– Device Information: Device type, operating system, browser type, device ID
– Usage Data: Pages visited, features used, time spent, click patterns, scroll depth
– IP Address & Location: Approximate geographic location (country/city level)
– Session Data: Login times, session duration, activity logs
– Extension Activity: Pages visited while extension is active, interaction with extension features
2.3 Information from Third Parties
– LinkedIn Public Data: With your explicit consent, we collect publicly available information from your LinkedIn profile
– Analytics Providers: Usage patterns and engagement metrics
– Payment Processors: Transaction information (we do not store full credit card details)
3. LINKEDIN DATA COLLECTION & CONSENT
IMPORTANT: We only collect LinkedIn public profile data with your explicit written consent. We do not access private messages, connections lists, or non-public information.
3.1 What LinkedIn Data We Collect
– Profile headline and summary
– Work experience (company names, titles, dates, descriptions)
– Education history
– Skills and endorsements
– Certifications and licenses
– Public profile URL
– Profile picture (public URL)
– Recommendations and endorsements count
3.2 How We Use LinkedIn Data
– Resume Generation: To create tailored AI-powered resumes
– Profile Analysis: To provide score/rating of your LinkedIn profile
– Optimization Suggestions: To recommend improvements for better visibility
– Headshot Generation: To help create professional headshots aligned with your profile
– ATS Scoring: To check compatibility with Applicant Tracking Systems
3.3 User Consent & Controls
– We obtain explicit opt-in consent before collecting any LinkedIn data
– You can revoke access at any time through your account settings
– We provide clear disclosure of what data we collect and how we use it
– You can delete all collected LinkedIn data from our servers
– Data collection is one LinkedIn profile per user session on consent
3.4 LinkedIn API Compliance
We comply with LinkedIn’s Developer Agreement and Policy:
– We do not access private or restricted data
– We do not sell or share LinkedIn data with third parties
– We store data securely and encrypt in transit
– We honor user privacy preferences at all times
4. BROWSER EXTENSION DATA COLLECTION
4.1 What the Extension Collects
- Active Tab URL: Only when you explicitly authorize LinkedIn profile review
- LinkedIn Public Profile Data: Scraped from pages you visit with your permission
- User Interactions: When you click extension buttons or features
- Extension Settings: Your preferences within the extension
- Error & Performance Data: To improve extension stability
4.2 What the Extension Does NOT Collect
- Text you type in private messages or chats
- Passwords or authentication credentials
- Private messages or connections list
- Data from other websites (only works on LinkedIn when authorized)
- Personal files or browsing history
- Payment information
4.3 Extension Permissions Explained The extension requests the following permissions:
- “Access your data on linkedin.com”: To read public profile information when you authorize LinkedIn profile analysis
- “Display notifications”: To show you analysis results and recommendations
- “Store unlimited client-side data”: To cache analysis results locally for faster access
- “Communicate with Career Ignitor servers”: To send data for AI analysis and receive scores/recommendations
4.4 One-by-One Profile Scraping with Consent When analyzing LinkedIn profiles:
- You manually select or authorize each profile to be analyzed
- The extension displays what data it will collect before proceeding
- You must confirm each action with an explicit click
- Data is collected only from publicly visible LinkedIn information
- We do not automatically scrape profiles or batch process data
- You can stop or pause the process at any time
4.5 Local Storage & Privacy
- Some data is stored locally on your browser for performance
- You can clear all local data through extension settings
- Sensitive data (scores, analyses) syncs to our servers with encryption
- You maintain full control over what stays local vs. what is synced
5. HOW WE USE YOUR INFORMATION
5.1 Core Services
- Resume Generation: Create AI-powered, ATS-optimized resumes
- Profile Scoring: Analyze LinkedIn/professional profiles and provide improvement scores
- Headshot Generation: Generate professional headshots using your photos
- ATS Analysis: Check resume compatibility with Applicant Tracking Systems
- Optimization Recommendations: Provide actionable career advice
5.2 Service Improvement
- Analyze usage patterns to improve features
- Train AI models (using anonymized, aggregated data only)
- Identify and fix bugs or performance issues
- Develop new features based on user needs
5.3 Communication
- Send transactional emails (password reset, account changes)
- Share analysis results and recommendations
- Respond to support requests
- Send optional newsletters or tips (with your consent)
5.4 Legal & Security
- Comply with legal obligations and court orders
- Detect and prevent fraud, abuse, or security threats
- Enforce our Terms of Service
- Protect user rights and safety
5.5 What We Do NOT Do
- We do NOT sell your data to third parties
- We do NOT use your data for advertising targeting without consent
- We do NOT share LinkedIn profiles with recruiters without your permission
- We do NOT use personal data for purposes beyond what’s disclosed
6. DATA SECURITY & ENCRYPTION
SECURITY IS OUR TOP PRIORITY. We implement industry-leading security measures to protect your data from unauthorized access, alteration, or disclosure.
6.1 Encryption Standards
- In Transit: All data is encrypted using TLS 1.3+ (HTTPS)
- At Rest: Sensitive data (profiles, resumes, headshots) encrypted with AES-256
- Database: Encrypted using industry-standard database encryption
- Backups: All backups encrypted and stored securely
6.2 Access Controls
- Role-based access control (RBAC) for staff
- Two-factor authentication (2FA) for sensitive accounts
- Regular access audits and logs
- Principle of least privilege enforced
- Staff undergoes regular security training
6.3 Infrastructure Security
- Regular security audits and penetration testing
- Web Application Firewall (WAF) protection
- DDoS protection and mitigation
- Regular software updates and patches
- Secure hosting with redundancy and backups
6.4 Data Integrity
- Regular backups (daily incremental, weekly full)
- Data integrity checks and monitoring
- Anomaly detection for unauthorized changes
- Disaster recovery procedures in place
6.5 What You Can Do
- Use a strong, unique password
- Enable two-factor authentication on your account
- Never share your account credentials
- Keep your browser and extension updated
- Report suspicious activity immediately
7. DATA SHARING & THIRD-PARTY SERVICES
7.1 We Do NOT Share Your Personal Data With
- Recruiters or employers (without explicit written consent)
- Data brokers or marketing companies
- Advertisers for targeted advertising
- Social media platforms
- Government agencies (unless legally required)
7.2 We May Share Data With
- AI/ML Providers: To generate resumes, analyze profiles, and create headshots
- OpenAI (for text generation and analysis)
- Replicate/ML providers (for headshot generation)
- Hosting Providers: AWS/Azure for infrastructure (under data protection agreements)
- Payment Processors: Stripe, PayPal for subscription handling
- Email Services: SendGrid for transactional emails
- Analytics: Mixpanel/Segment for usage analytics (anonymized)
- Legal Authorities: When required by law (with notice where possible)
7.3 Data Protection Agreements
- All third-party service providers sign Data Processing Agreements (DPA)
- We audit third-party security practices annually
- Third parties are prohibited from using data for other purposes
- We remain liable for third-party data handling
7.4 Business Transfers
If Career Ignitor is acquired or merges with another company, your data may be transferred as part of that transaction. We will notify you of any material changes to how your data is handled.
8. DATA RETENTION
8.1 How Long We Keep Your Data
Data Type | Retention Period
Account & Profile Data | While account is active + 30 days after deletion
Resumes & Generated Content | While account is active; deleted upon request
Headshot Images | While account is active; deleted upon request
LinkedIn Data | Only while you consent; deleted upon revocation
Usage & Analytics | 12 months (aggregated); real-time logs deleted after 30 days
Support Tickets | 3 years (for legal compliance)
Payment Records | 7 years (for tax/legal compliance)
8.2 Account Deletion
- You can delete your account at any time
- All personal data will be deleted within 30 days
- Some data retained for legal/compliance reasons (anonymized)
- You can request expedited deletion
9. YOUR RIGHTS & DATA SUBJECT REQUESTS
Depending on your location, you may have the following rights:
9.1 Right to Access
- You can request a copy of all data we hold about you
- Available in machine-readable format (CSV, JSON)
- Request fulfilled within 30 days
9.2 Right to Correction
- You can update or correct inaccurate data
- Most data can be edited directly in your account settings
- We’ll confirm changes and notify you
9.3 Right to Deletion (“Right to be Forgotten”)
- You can request deletion of your personal data
- We’ll delete data except where legally required to retain it
- Some data (e.g., payment records) retained for tax compliance
9.4 Right to Restrict Processing
- You can limit how we use your data
- We’ll continue to store data but won’t process it
- Restrictions can be removed by you at any time
9.5 Right to Portability
- You can export your data in a portable format
- Includes resumes, profiles, analysis results
- Download from account settings or request directly
9.6 Right to Object
- You can opt-out of marketing communications anytime
- You can object to certain data processing activities
- One-click unsubscribe in all emails
9.7 Exercising Your Rights To exercise any of these rights, contact us at Support@careerignitor.com with:
- Your account email or user ID
- Specific request (access, deletion, correction, etc.)
- Proof of identity if requested
We’ll respond within 30 days (or as required by law).
10. COOKIES & TRACKING TECHNOLOGIES
10.1 What Are Cookies?
Cookies are small files stored on your device that help us recognize you and enhance your experience.
10.2 Types of Cookies We Use
- Essential Cookies: Required for login, security, and basic functionality
- Preference Cookies: Remember your settings and language
- Analytics Cookies: Track how you use our services (anonymized)
- Marketing Cookies: Show relevant ads if you’ve opted in
10.3 Cookie Management
- You can control cookies through your browser settings
- You can opt-out of non-essential cookies without affecting basic functionality
- We provide a cookie consent banner on first visit
- You can manage preferences from account settings
10.4 Other Tracking Technologies
- Web Beacons: Tiny images used to track email opens
- Pixels: Used to track ad effectiveness
- Local Storage: Similar to cookies, stores data locally
11. CHILDREN'S PRIVACY
AGE RESTRICTION: Career Ignitor is intended for users 18 years and older (or age of digital consent in your region). We do not knowingly collect data from children under 13.
- If you’re under 18, you may use Career Ignitor only with parental/guardian permission
- If we discover we’ve collected data from someone under 13, we’ll delete it promptly
- Parents can contact us if concerned about their child’s data
12. CONTACT & DATA PROTECTION OFFICER
Questions About This Policy?
Support Email: Support@careerignitor.com
12.1 Data Protection Officer (DPO)
For EU residents (GDPR), GDPR-related inquiries, or data protection concerns, please contact our DPO at dpo@careerignitor.com
12.2 Regulatory Complaints
If you believe your privacy rights have been violated, you may file a complaint with your local data protection authority.
12.3 Response Times
- General inquiries: 5-7 business days
- Data subject requests: 30 days (or as required by law)
- Privacy complaints: 10 business days
13. POLICY CHANGES & UPDATES
We may update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or other factors. We’ll notify you of material changes by:
- Posting the updated policy on our website with a new “Last Updated” date
- Sending you an email if changes significantly expand data collection or use
- Requesting your consent for major changes (if required)
Your continued use of Career Ignitor after changes means you accept the updated policy.
14. SUMMARY: WHAT YOU NEED TO KNOW
✓ We take privacy seriously: Your data is encrypted and securely stored
✓ We’re transparent: This policy details exactly what we collect and how we use it
✓ LinkedIn data with consent: We only collect public LinkedIn profiles you authorize
✓ Extension privacy: The extension only collects data from pages you authorize
✓ You’re in control: You can delete, export, or restrict your data anytime
✓ We don’t sell data: Your information is never sold to third parties
✓ No tracking without consent: Marketing/analytics cookies require your permission
© 2025 Career Ignitor. All rights reserved. Questions? Email us at Support@careerignitor.com Last Updated: January 2025